Independent Schools of Saint Louis

Officer Manager & Registrar Crossroads College Preparatory School

Front Office Manager and Registrar

Crossroads College Prep School seeks a full time Front Office Manager and Registrar. The ideal candidate is highly organized and detail-oriented as well as committed to serving a diverse and talented range of adolescents.  

About Crossroads

Crossroads College Preparatory School is an independent secondary school in the City of St. Louis currently serving 120 students in 6th-12th grades. Our students are diverse, come to us from 43 zip codes in the region, with over 75% of our students benefiting from our robust scholarship program. 

Office Manager Tasks: 

  • Manage telephone message system (office hours, inclement weather, and other recorded messages)

  • Maintain organization and ordering of supplies

  • Input, access, analyze, and retrieve data and figures using several computer software applications and databases in an accurate and timely manner

  • Process donations and prepare donor acknowledgement letters in a timely and accurate manner

  • Prepare donation deposits and record cash receipts

  • Manage the Crossroads public and staff calendars

  • Coordinate with staff to ensure multiple databases are accurate and up to date

  • Operate a variety of office equipment and schedule equipment service and repair

 

Registrar Tasks:

  • Input, access, analyze, and retrieve data and figures using MyCrossroads (Blackbaud), and other computer software in an accurate and timely manner

  • Maintain students’ academic, health, and extracurricular records

  • Prepare and disseminate student information, such as report cards and transcripts, as required

  • Schedule parent-student-teacher conferences in the fall and spring

  • Maintain accurate records and tracking for pre- and post-admission paperwork,

admissions visitors, and new students’ application process

  • Process parent applications to access MyCrossroads

  • Process required DESE compliance requests and reports

 

Receptionist Tasks: 

  • Answer phones, take and relay messages, greet and direct visitors

  • Ensure the safety and security of the school by verifying entry to premises and processing of visitors 

  • Send student absence reports and communicate with parents to ascertain reasons for student absence

  • Assist in supervising students, tardy admittance, and providing basic assistance to students who are sick or with medications authorized by parent or guardian

  • Receive, sort and distribute packages, deliveries, and mail

  • Sort and stamp out-going correspondence, address envelopes and labels, and assist with mass mailings 


 

Physical Requirements

This position is primarily sedentary (sitting, standing, and walking are required).  The position requires the ability to operate a computer, multi-line telephone, and other office equipment.  Occasionally attend events offsite.  Occasional lifting and carrying up to 20 pounds.  

Interested candidates should email a resume and cover letter to michelle@crossroadscollegeprep.org. 

Qualifications

  • Have 2 – 3 years related work experience

  • Possess strong communication, interpersonal, and customer service skills

  • Be detail-oriented, organized, and able to multitask

  • Able to manage high levels of activity and frequent interruptions

  • Maintain a strong degree of personal integrity and professional confidentiality 

  • Solid phone and computer knowledge with proficiency in multiple computer applications, including Microsoft Office

  • Knowledge of Blackbaud Systems, preferred