Bookkeeping & Marketing Coordinator The St. Michael School of Clayton

Job Title: Bookkeeping & Marketing Coordinator

Location: St. Michael's Episcopal Day School

Employment Type: Full-Time

Reports To: Office Manager

Start Date: July 14, 2025

Job Overview:

St. Michael's Episcopal Day School is seeking a versatile and detail-oriented individual to join our team as an Accountant and Marketing Coordinator. This dual-role position will split time between managing the school’s financial records and supporting marketing efforts to promote our mission and community. The ideal candidate is organized, proactive, and passionate about contributing to the success of our small Episcopal school. This role requires strong financial acumen, communication skills, and the ability to juggle multiple responsibilities in a collaborative environment.

Key Responsibilities:

Accounting Duties (60% of time)

Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
Process payroll, ensuring timely and accurate compensation for faculty and staff.
Prepare monthly financial reports, budgets, and reconciliations for review by the Head of School and Board of Trustees.
Assist with annual budget planning and monitor expenditures to ensure alignment with the school’s financial goals.
Manage tuition billing, collections, and financial aid documentation in coordination with families.
Ensure compliance with federal, state, and local regulations, as well as school policies.
Collaborate with external auditors during annual audits and maintain organized financial documentation.

Marketing Duties (40% of time)

Develop and implement marketing strategies to promote St. Michael’s mission, values, and programs to prospective families and the broader community.
Create engaging content for the school’s website, social media platforms, newsletters, and print materials.
Help coordinate school events (e.g., open houses, fundraisers) and promote them through various channels.
Maintain and update the school website with current information, photos, and announcements.
Design and distribute promotional materials, such as brochures, flyers, and advertisements, in collaboration with school leadership.
Track marketing efforts and provide reports on enrollment inquiries or campaign effectiveness.
Build relationships with local media, churches, and community organizations to enhance the school’s visibility.

Qualifications:

Bachelor’s degree in accounting, finance, marketing, business administration, or a related field (or equivalent experience).
2+ years of experience in bookkeeping, accounting, or financial management preferred.
1+ years of experience in marketing, communications, or a related role preferred (with experience with social media and graphic design tools like Canva is a plus).
Proficiency in QuickBooks and Google Suite (Docs, Sheets, etc.).
Proficiency in Blackbaud preferred.
Familiarity with marketing tools (e.g., social media platforms, Meta Ads, Google Ads, email marketing software, basic website CMS).
Excellent organizational skills and attention to detail, with the ability to prioritize and multitask effectively.
Strong written and verbal communication skills.
A team player with a positive attitude and a commitment to the values of St. Michael’s Episcopal Day School.
Experience in a school or nonprofit setting is preferred.

Physical Requirements and Work Environment:

Ability to work in an office environment with occasional lifting of materials (up to 25 lbs.) for events or record storage.
Flexibility to attend occasional evening or weekend events for marketing purposes.

Compensation and Benefits:

Competitive salary commensurate with experience.
Benefits package including health insurance, retirement plan contributions, and paid time off (specifics to be determined).
A supportive and mission-driven work environment rooted in the Episcopal tradition.

How to Apply:

Please submit a resume, cover letter, and two professional references to Kayla Martin at kmartin@stmichaelschool.org. In your cover letter, briefly explain your interest in this dual role and how your skills align with the needs of St. Michael’s Episcopal Day School.

About St. Michael’s Episcopal Day School:

St. Michael’s Episcopal Day School is a vibrant, faith-based community dedicated to nurturing the intellectual, spiritual, and personal growth of our students. Located in Clayton, MO, we provide a welcoming and inclusive environment for children to thrive academically, socially and spiritually.

St. Michael’s Episcopal Day School is an equal opportunity employer and values diversity in our community.