Assistant Athletic Director Ursuline Academy

Ursuline Academy is a private, all-girls high school deeply rooted in Catholic values and inspired by the charism of St. Angela Merici. We are seeking an organized, dynamic, and detail-oriented individual to join our Athletic Department as the Assistant Athletic Director. This role plays a crucial part in supporting the Athletic Director and overseeing the day-to-day operations of the Athletic Department, ensuring our student-athletes have the best possible experience.

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Key Responsibilities

Uniform and Equipment Management

• Organize and maintain uniform and equipment storage and inventory.

Facilities/Event Management

• Oversee athletic facilities (fields, gym, golf cart), including maintenance, setup, and marking.
• Assist with gym rentals.
• Support event setup and provide supervision at athletic events.
• Manage concession stand operations: setup, stocking, and worker scheduling.
• Oversee Fitness Center use and scheduling.
• Train students, staff, and parents on equipment.

Final Forms & Compliance

• Manage Final Forms platform for student-athlete registration, physical forms, and injury reporting.
• Assist with MSHSAA compliance and schedule uploads.

Scheduling & Calendar

• Upload and maintain athletic schedules in Rschool.
• Coordinate practice and game schedules with the school calendar.
• Create game programs, manage social media posts for Varsity contests, and set up the sound system for outdoor events.
• Coordinate meals for volleyball and basketball teams, manage setup, and handle billing.

Awards & Recognition

• Prepare and print awards night certificates and manage event setup.

Budget & Billing

• Assist with paying bills, Visa Spend Clarity, and student billing for participation and travel fees.

Qualifications

• Bachelor’s degree preferred or equivalent experience in athletic administration.
• Strong organizational, communication, and time management skills.
• Proficient with scheduling software (Rschool, Arbiter) and forms management (Final Forms).
• Ability to work evenings and weekends as needed.

Ursuline Academy is committed to diversity and inclusion and encourages applicants from all backgrounds to apply.