HR & Accounting Associate Churchill Center & School for Learning Disabilities
POSITION TITLE: HR & ACCOUNTING ASSOCIATE
CLASSIFICATION: FULL-TIME SALARIED NON-EXEMPT
SUPERVISOR: DIRECTOR OF FINANCE
WORK SCHEDULE: MONDAY-FRIDAY, 7:30-4 OR 8-4:30, SOME DAYS MAY REQUIRE UNTIL 5
DEFINITION:
The HR & Accounting Associate supports the Director of Finance in all of Churchill’s business functions, including accounting and reporting, human resources/payroll/benefits, financial aid, facilities management, and risk management. This is a twelve (12) month position that may require some evening and weekend hours.
Please note: This following description is not intended to be all-inclusive and may not include all of the duties, knowledge, skills, or abilities associated with this position.
MINIMUM QUALIFICATIONS:
· Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field; OR an Associate’s degree with 6+ years of relevant accounting and payroll experience.
· Minimum of four (4) years of progressive experience in general ledger accounting, payment processing (AP/AR), and full-cycle payroll processing.
· Proficiency in Microsoft Excel
PREFERRED QUALIFICATIONS:
- HR Certification
- Experience in a non-profit or education setting
- Experience with Blackbaud Financial Edge NXT, FinalSite, Employee Navigator, and/or Checkwriters
RESPONSIBILITIES:
· Manage Payroll
o Enter new employees and remove terminated employees to/from the payroll system
o Update payroll records by reviewing and making changes to employee information, taxes, insurance coverage and other deductions
o Prepare, reconcile, and submit mid-month and month-end payroll
· Manage Employee Benefits
o Work with brokers on annual updates and Employee Navigator coordination
o Reconcile employee benefits accounts.
o Enter and submit retirement benefits as required.
· Manage Accounts Receivable
o Maintain student accounts, including posting of charges, financial aid and payments/credits
o Prepare and send monthly tutoring statements
o Coordinate with Tutoring Supervisor on past due accounts, reaching out to parents as needed
o Coordinate with Director of Enrollment Manager in the admission process, track tuition deposits, and manage any withdrawals
o Assist parents with their payment history for tax purposes
o Answer questions on parents’ accounts and details of transactions
· Manage Accounts Payable
o Enter invoices and allocate to the correct general ledger accounts
· Month-End Closing Entries
o Prepare bank reconciliations
o Record invoices, bank drafts and cash receipts to post automatic debits/credits and other fees
o Reconcile credit cards payable, verify receipts, and record transactions
o Reconcile prepaid expense accounts and prepare journal entry to expense in the appropriate period
o Assist Director of Finance with month-end close and other reconciliations as needed
· Daily Deposits
o Deposit checks daily using the remote deposit
o Record cash receipts into accounting system and allocate to appropriate accounts
o Enter tuition payments to the respective student accounts in the tuition account management system
· Other Responsibilities
o Maintain human resources files for all employees
o Prepare materials and assembly of information for the auditors
o Work with Facilities Director to ensure appropriate inspections are scheduled
o Assist the front desk with phone calls and other duties as needed by the Director of Finance and/or the Head of School.
KEY SKILLS AND KNOWLEDGE:
· Exhibits an understanding of and commitment to Churchill’s mission and values
· Conducts self in presence of students, parents, faculty, staff, and visitors in a manner which models the core values and behaviors Churchill seeks to teach
· Demonstrates strong organizational skills and attention to detail
· Utilizes strong oral and written communication skills
· Desires a work environment that is supportive, engaging, and collaborative
· Maintains the ability to build interpersonal relationships with a variety of constituents
· Customer service and conflict resolution