Forsyth Summer Discovery Camp Co-Director for Communications & Administration Forsyth School

Forsyth Summer Discovery
Camp Co-Director for Communications & Administration
Forsyth School is a coeducational independent school serving students from Age 2 through Grade 6 in St. Louis. Our distinctive neighborhood campus of six historic homes has been thoughtfully transformed into dynamic classrooms and learning spaces. These warm learning environments support a joyful and diverse community committed to academic challenge, kindness, compassion, and curiosity.

At Forsyth, our mission is to foster a spirit of curiosity and joy, empowering children to pursue challenges with confidence. Our Honor Code is embedded in the fabric of our institution, reminding us of our commitment to make Forsyth a special place.

Forsyth Summer Discovery is an extension of our school experience available to Forsyth and non-Forsyth students. Forsyth Summer Discovery provides a balance of structure and age-appropriate freedom, offering children age 3 through Grade 7 a largely “unplugged” experience with a neighborhood feel. 8 one-week sessions with different themes allow campers to become artists, engineers, filmmakers, cyclists, performers, scientists, photographers, explorers, and more! Summer Discovery is a place to play, try, make, be, and do – on the high ropes or obstacle course, in the science lab, on the stage, in the garden, or on the field.

POSITION SUMMARY

The Summer Camp Co-Director for Communications & Administration is responsible for the planning, administration, and day-to-day operations of the school’s summer camp program. Working collaboratively with the Camp Co-Director for Programming & Operations and other school departments, this position helps develop and implement a high-quality summer program for children and families.

The Camp Co-Director for Communications & Administration serves as a primary point of contact for camp families and staff and plays a key role in registration, staffing, scheduling, purchasing, communication, and the successful operation of camp throughout the summer.

This position requires an organized, proactive, detail-oriented individual who enjoys working with children, families, and staff and is comfortable managing multiple priorities in a fast-paced, seasonal environment.

PRIMARY DUTIES & RESPONSIBILITIES

Program Planning & Administration

Assist with the development and coordination of the annual summer camp program.
Work with the Co-Director, camp leads, and school personnel to develop a diverse range of camp offerings for different ages and interests.
Establish appropriate enrollment caps and waitlists based on program needs, staffing, and safety considerations.
Develop and monitor the summer camp budget in collaboration with the Business Office.
Maintain organized records of camp income, expenses, registrations, and other program information.

Registration & Family Communication

Build and maintain the annual CampBrain registration site, including camp descriptions, pricing, grade levels, schedules, and policies.
Coordinate registration launches and enrollment periods.
Monitor enrollment and work with the Marketing team to promote camps as needed.
Process registrations, payments, cancellations, and refunds.
Monitor payment plans and follow up with families regarding outstanding or declined payments.
Respond promptly and professionally to camp-related emails and questions.
Communicate regularly with families before and throughout the summer, including weekly camp information and reminders.

Staffing & Scheduling

Lead the recruitment and rehiring of camp counselors and leads.
Work with Human Resources to ensure all staff are appropriately hired and onboarded prior to the start of camp.
Create and maintain counselor schedules.
Coordinate mandatory staff meetings and pre-camp preparation.
Review staff timecards for payroll.
Provide ongoing support to camp leads and counselors throughout the summer.

Camp Operations

Coordinate the operational details necessary for each camp session.
Prepare camper rosters, allergy and emergency information, aftercare lists, name tags, check-in materials, and other camp documentation.
Help coordinate the Camp Open House/Meet & Greet for camp families.
Purchase and organize camp supplies, snacks, and other materials based on program needs and lead requests.
Ensure camp leads have the information and materials they need to successfully run their programs.
Help address and resolve situations involving campers, families, staff, schedules, supplies, and other day-to-day camp operations.
Process payments, refunds, purchasing requests, and other administrative tasks throughout the summer.

Collaboration

The Summer Camp Co-Directors collaborate closely together and work with the Assistant Head of School for Strategic Initiatives, Business Office, Human Resources, Marketing, school leadership, camp leads, counselors, and other school personnel to ensure a well-organized and successful summer camp program.

Qualifications & Skills

Excellent organizational and time-management skills.
Strong attention to detail and follow-through.
Excellent written and verbal communication skills.
Strong customer-service skills and the ability to communicate professionally with families and employees.
Ability to manage multiple priorities, deadlines, and time-sensitive issues.
Strong computer and technology skills, including proficiency with Google Workspace, spreadsheets, email, and online systems.
Ability to learn and effectively use CampBrain and staff scheduling/communication platforms.
Strong problem-solving skills and sound judgment.
Ability to work independently while collaborating effectively with a team.
Ability to maintain confidentiality when handling camper, family, medical, and employee information.
Availability and responsiveness during the summer camp season.

Preferred Qualifications

Experience in school, camp, youth programming, or auxiliary programming.
Experience with CampBrain or another online registration system.
Experience with staff scheduling, hiring, payroll, purchasing, or budget administration.
Experience working with children and families.
Experience coordinating programs, events, or other large-scale activities.

Ideal Candidate

The ideal candidate is an organized and dependable professional who can anticipate needs, keep many moving pieces on track, communicate effectively, and remain calm when unexpected situations arise. They are comfortable working with both administrative systems and people, take initiative, and enjoy creating a positive experience for campers, families, and staff.

Confidentiality, professionalism, responsiveness, flexibility, and strong technology skills are essential to this position.

HOW TO APPLY

Please click HERE to apply. In your application, please submit a cover letter, resume, contact information for three professional references, and any other supporting materials. Candidates will be informed before references are contacted.

Forsyth School does not discriminate on the basis of race, color, age, disability, veteran status, gender identity, religion, sexual orientation, socioeconomics, family composition, genetic information, citizenship, national and ethnic origin, or on the basis of any other protected status. Candidates from groups traditionally underrepresented in independent schools are encouraged to apply.

Applications will be reviewed as they are received. Please submit your materials as soon as possible, and don’t hesitate to reach out to Stephanie Teachout, Assistant Head of School for Strategic Initiatives, with any questions about the application process.

Forsyth’s background screening process requires employees to undergo a social media check, satisfactory reference checks with prior and current employers, and a successful criminal background screening.