Independent Schools of Saint Louis

Advancement Database Coordinator (part-time) Ursuline Academy

The Advancement Database Coordinator is a part-time role supporting the Advancement Office through the management and optimization of donor database systems, gift processing, reporting, and data integrity. This position is responsible for maintaining accurate and confidential constituent records, processing charitable contributions, generating fundraising and event reports, and supporting strategic advancement initiatives through effective database administration and operational support. He/she works in a collaborative manner with the advancement team, reporting directly to the Director of Advancement.

 

Responsibilities of the position include but are not limited to:

Faith and Mission

  • Ensures that the Catholic identity of the Academy is developed and nurtured

  • Models and promotes the mission of the Academy

Donor Database Management & Reporting

  • Manage and optimize Advancement data platforms and systems, including Blackbaud Raiser's Edge and OneCause.

  • Maintain the accuracy, consistency, integrity, and confidentiality of constituent records, including constituent demographics, attributes, and donor activity.

  • Serve as the primary internal resource and subject matter expert for Advancement database systems, including troubleshooting, user support, and implementation of best practices.

  • Develop and maintain database policies, procedures, and documentation related to data management, gift processing, and reporting.

  • Generate reports and data analysis to support fundraising and events as requested by the Director of Advancement.

  • Prepare mailing lists, donor reports, and other constituent data to support fundraising and event activities.

  • Conduct routine database audits, data cleanup, and quality assurance procedures to ensure data integrity, consistency, and reporting accuracy.

  • Support departmental operations through effective database administration and strategic data management.

Gift Processing & Compliance

  • Process all charitable contributions, including checks, online gifts, PayPal, and other electronic donations, in a timely and accurate manner while ensuring proper coding in accordance with organizational policies and audit requirements.

  • Prepare donor acknowledgment letters, tax receipts, and supporting gift documentation.

  • Reconcile development deposits and gift records in coordination with the Business Office to ensure accurate financial reporting and compliance standards.

Administrative Support

  • Perform other duties as assigned.

Qualifications

  • Bachelor's Degree or equivalent experience

  • Experience in database management or advancement services

  • Hands-on experience in constituent and gift entry in Blackbaud Raiser's Edge NXT and Database View are strongly preferred

  • Knowledge of gift processing standards, compliance, and reporting practices

  • Excellent analytical, organizational, and problem-solving skills

  • Ability to manage multiple priorities, meet deadlines, and work independently. 

  • Strong organizational skills

  • Excellent written and verbal communication abilities

  • High attention to detail and a commitment to excellence

  • Ability to adjust schedule to meet school needs, including some evenings and weekends

Interested applicants please apply at HERE.