Independent Schools of Saint Louis

Advancement Coordinator Ursuline Academy

Ursuline Academy is a private, all-girls high school deeply rooted in Catholic values and  inspired by the charism of St. Angela Merici. The faculty and staff of Ursuline Academy demonstrate passion and care in all that we do, striving to meet each student where she is and help her to create a personalized educational, social and spiritual path. All are encouraged to explore innovative ways to do our work and to actively support the efforts of one another, modeling for students the courage to use their minds and voices in service to community and God.

 

The Advancement Coordinator provides essential operational, administrative, and event support to advance the fundraising, engagement, and stewardship goals of Ursuline Academy. This collaborative, service oriented role helps ensure the successful execution of advancement initiatives through strong organization, hospitality, volunteer support, and attention to detail. The Advancement Coordinator works closely with the Advancement team, volunteers, school leadership, and the Board of Trustees, reporting directly to the Director of Advancement.

 

Responsibilities of the position include but are not limited to:

 

Faith and Mission

  • Supports and promotes the Catholic identity and mission of Ursuline Academy.

  • Models the values and mission of the Academy in all interactions.

 

Advancement Support

  • Provides administrative and logistical support for advancement initiatives, projects, and events.

  • Assists with the planning and execution of key advancement events, including Grandparents Day (September/October), the Annual Auction (February), and the Annual Golf Classic (April/May), including implementing registration, hospitality, communications, volunteer support, event logistics, budgets, and stewardship activities.

  • Supports auction volunteer leadership by hosting committee activities, monitoring progress toward goals, maintaining timelines, and assisting with budget preparation and tracking in collaboration with the Director of Advancement.

  • Provides logistical support to parent engagement organizations, including Bear Moms and Fathers’ Club, for on- and off-campus activities.

  • Collaborates with the Advancement team and volunteers to identify sponsors, donor prospects, and community resources.

  • Assists with donor initiatives throughout the year, including recognition/stewardship efforts, and engagement activities, with particular attention to event participants and volunteers.

  • Serves as backup support for gift entry, acknowledgment letters, data management projects, and database-related tasks.

 

Administrative Support

  • Provides administrative support to the Board of Trustees, including:

    • Coordinating communications and materials for board and committee members

    • Arranging logistics for quarterly board meetings

    • Recording and maintaining accurate board minutes and records

    • Managing the board portal and related documentation

  • Assists the President and Director of Advancement with administrative tasks and special projects as requested.

  • Performs other duties as assigned.

 

Qualifications

  • Bachelor’s degree or equivalent experience.

  • Experience supporting special events, projects, or fundraising initiatives.

  • Strong organizational skills with the ability to manage multiple priorities and deadlines.

  • Ability to work collaboratively with volunteers, donors, colleagues, and community members.

  • Self-starter with the ability to work proactively.

  • Customer-service mindset with excellent interpersonal skills.

  • Excellent written and verbal communication abilities.

  • Excellent attention to detail and a commitment to excellence.

  • Proficiency with databases, spreadsheets, and office technology.

  • Ability to adjust schedule to meet school needs, including some evenings and weekends.

 

Physical Demands

This position requires the ability to frequently stand, walk, and sit; occasionally bend, stoop, and reach; and may require lifting and moving objects up to 25 pounds.

 

Coworkers must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable coworkers with disabilities to perform the essential functions of their job, absent undue hardship. Ursuline Academy retains the right to change or assign other duties to this position.

 

Ursuline Academy is an equal opportunity employer.  In compliance with federal, state, and local laws and subject to applicable exceptions relating to Ursuline Academy’s nature as a religious institution, Ursuline Academy administers all employment activities without discrimination based on race, color, ancestry, national or ethnic origin, age, military service, disability, gender, sex or any other legally protected status.